Vacancy for Executive Secretary - Luna2 Inc

Jobs Descriptions : 

Luna2 Inc

Are
you a cosmic employee, wanting to shoot-the-moon in Bali?!

Luna2
designs, develops and manages its own properties

Luna2 private Hotel and Luna2 studios, both in Seminyak.

 

Executive
Secretary

Responsibility

·        
Performs a variety of administrative
or executive support tasks that are highly confidential and sensitive.

·        
Coordinates office management
activities for the administrator, executive or commission.

·        
Researches, compiles, assimilate,
and prepare confidential and sensitive documents, and brief the administrator
or executive regarding content.

·        
Reads and screens incoming
correspondence and reports; makes preliminary assessment of the importance of
materials and organizes documents; handles some matters personally and forwards
appropriate materials to the administrator or executive and staff.

·        
Receives and screens incoming calls
and visitors, determines which are priority matters, and alerts the
administrator or executive accordingly. Makes referrals to appropriate staff or
provides requested information.

·        
Acts as liaison between the
administrator or executive, subordinates or others, by transmitting directives,
instructions and assignments and following up on the status of assignments.

·        
Updates administrator or executive
on status of issues before scheduled meetings.

·        
Prepares agenda and collects
materials for meetings, speeches, and conferences; takes minutes and keeps
records of proceedings.

·        
Plans and coordinates arrangements for
professional conferences.

·        
Reviews, proofreads, and edits
documents prepared for the administrator's or executive's signature.

·        
Takes and transcribes dictation on
technical and confidential matters from the administrator or executive.

·        
Coordinates and facilitates the
administrator's or executive's calendar to arrange appointments, meetings, and
conferences.

Recommends actions to be taken on office expenditures
such as equipment and supply needs.

Requirement

• Advanced knowledge of office
  systems software


• Excellent typing skills


• Basic accounting and management
  knowledge


• Good
  writing skills


• Excellent spoken expression


• Analytical skills


• Bilingualism is an asset


• Knowledge of the organization
  and maintenance of filing systems.


• Ability to apply the overall
  mission of a department to make administrative or executive support
  decisions
• Ability to create
  presentations, charts, graphs, databases, and spreadsheets

How To Apply?
Send your complete resume to hr@luna2.com
Ela
HR Supervisor
Luna2 Private Hotel & Luna2 Studio
(0361) 730402
Jl Sarinande No 22, Seminyak
Bali


Publish by : angela tasin | hr@luna2.com